Minutes of 9/8/2014 Council Meeting
The Missouri City, Missouri City Council held their monthly open meeting at the MCCA Building on September 8th, 2014 at 6:30 pm. Attending: Mayor Barry Moore, City Treasurer Lisa Webber, Water Bill Collector Brandon Gray, City Clerk Monte Railey and Council members Joe Selle, Rocky Gross and Dee Dee Adcock. Councilwoman Schelley Sue Smith was absent. Residents Teresa McKown, Raymond Wrightsman, Jay Jackson Shockley and Wilbur Webber, plus Deputy Tyler Edwards, also attended.
The meeting was called to order by Mayor Moore and minutes of the August 19th, 2014, meeting were read and approved.
Financial reports for August were read by the Treasurer and approved by the Council.
Bills to be allowed (checks issued day of meeting unless noted otherwise):
General Funds
Joe Selle – (8/20/14) $405.61 reimbursement for string trimmer purchase
The Work Zone – (8/28/14) $1,614.80 Riding Mower for City use
The Excelsior Springs Standard – $39.00 2014 Tax Levy hearing notice
Deputy David Allen – $261.81 10.5 hours of patrol
Deputy Tyler Edwards – $299.22 12 hours August patrol
Clay County Sheriff – $38.42 fuel for August patrol
Monte Railey – $220.43 City Clerk September salary
Joe Selle – $216.43 for 21 hours of City Work
John Selle $200.00 for Mowing/grading
Monthly statements from KCP&L have not been received yet.
Waterworks
United States Postal Service – (8/27/14) $136.00 postage for utility bills
Amanda Wear – $2.82 refund of final account credit balance
Public Water Supply District #4 – $1,705.22 for water from 7/27/14-8/24/14
Brandon Gray – $241.50 September salary for Water bill collection
Lisa Webber – $403.65 September Treasurer salary
Missouri Department of Natural Resources – $409.60 2014 Primacy Fee
Jim Talley – $244.37 September Meter Reader salary plus one in/out
The monthly statement from Deffenbaugh Industries has yet to be received.
Councilwoman Adcock made a motion to pay the bills. It was seconded by Councilman Gross and passed 3-0.
Old Business
Clean up day: Deffenbaugh Industries has not yet provided figures and options to rent a dumpster for the planned clean up day. Mayor Moore will advise the Council when he receives the information.
Mower & string trimmer replacement: Final costs associated with purchase of new string trimmer and riding mower exceeded the amount authorized at the 8/19/14 Council meeting. Councilman Gross moved to amend his 8/19/14 authorization motion from $1,700.00 to not exceed $2,100.00. The amended motion was seconded by Councilwoman Adcock and carried 3-0.
Paving: Mayor Moore has completed identifying spots needing repairs and will solicit competitive bids for the work.
2014 Tax Levy: The City Clerk advised the Mayor and Council that the 2014 Tax Levy of $.89 approved 8/19/14 has been certified by the State and County.
Water Project : An introductory meeting was held on 8/20/14 at the MCCA building between representatives of the CDBG Admin group with the Missouri Office of Economic Opportunity, the Missouri Department of Natural Resources (DNR), Art Akin with AGC, Grant Administrator Molly McGovern with MARC, Mayor Moore, Councilman Joe Selle and City Clerk Monte Railey. The City was advised to open three checking accounts to be used for the project: (1) One non-interest bearing for CDBG funds, (2) the second for DNR Bond (loan) funds and (3) the third for a City line of credit of up to $127,000.00 for expenses prior to the start of construction. CDBG or DNR Bond funds cannot be used until construction begins, necessitating the line of credit for pre-construction costs such as environmental reviews, design and the bidding process. Once construction begins, those expenses can and will be reimbursed by CDBG and loan funds. The three new accounts must be separate from all other City funds per CDBG and DNR requirements. Funding will be allocated to each account as requests for payments related to the project are submitted and approved via a process that includes the CDBG Admin., the DNR, the City, ACG Engineering and the Grant Administrator.
The Mayor and City Clerk had a second meeting on 8/27/14 at the office of AGC Engineering with Art Akin and Molly McGovern to review information from the 8/20/14 meeting. Grant Administrator Molly McGovern advised the City to engage a Notary Public to notarize documents associated with the project. City Clerk Monte Railey will obtain a four year Notary Commission. These four individuals agreed to conduct status meetings at 10 am on the last Thursday of each month for the duration of the project.
Based on information from the 8/20/14 and 8/27/14 meetings, Councilman Gross made a motion to authorize the Mayor and City Treasurer to establish the three checking accounts with a stipulation that the account for the line of credit be closed within twelve months of the date of establishment and that Bank Midwest, where the City has currently banks, be the bank of choice. The motion was seconded by Councilwoman Adcock and passed 3-0.
New Business
Joe Selle will have the City truck serviced in preparation for winter.
The Council agreed to leave speed bumps in place at least through October.
A motion to adjourn was made by Councilman Gross and seconded by Councilman Selle. Meeting adjourned.
Next meeting is scheduled for 6:30 pm on Thursday, October 16th, 2014, at the MCCA Building.
Respectfully submitted,
Monte Railey – City Clerk